TEN,EASY,STEPS,ORGANIZE,YOUR,B DIY TEN EASY STEPS TO ORGANIZE YOUR BUSINESS
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1. Obtain the proper equipment for your business. A cordless phone enables you to catch up to Jr. If you usea headset, make sure it's comfortable. Make sure your chair iscomfortable. I've gone through 3 because of backaches. Chancesare you have a Modem. Do you have Phone Answering software?Utilize it when you're not in, your outgoing msg. should beprofessional (are kids screaming in background?).2. Make it easy to record basic message information. You can have Contact Mgr. software running in the background.The phone rings, answer and click on your icon to bring it up.Start making notes on who, when, where, etc. for follow-up.Have plenty of spare printer cartridge ink or refills. Don't run out of ink. You may need a hardcopy of something immediately.3. Have an organized system for your goals - Event Control. Once written, your daily goal system should be prioritized.If you have to delegate, mark to whom and put a due date on it.A misunderstood topic itself, it deserves special attention.For more info, mailto:[email protected]?subject=goals4. Make good use of customer information for follow-up. Utilize your Email along with your Contact Mgr. software.Follow-up is key to sales, customer service and backend sales.Keep good info on each of your clients. This information shouldbe kept strictly confidential and handy. Knowing all about yourclients' business will make you more effective on the phone.(Hi Jim, how is that Project A marketing campaign coming along?)For more info visit http://post-master.net/rs/hbn5. Price your services competitively, keeping in mind your own monthly expenses. Add your expenses up on an annual basis like the basic monthlyphone charges, equipment, office supplies and divide the total by 12 to determine a monthly overhead cost. Obviously, the revenue you generate must exceed this number each month to make a profit.6. Contract for your services formally. Put together a standard contract for both you and your clientto sign. The "Business" section of your local library will probablyhave some standard contract forms that you can amend for your use.We utilize Legal Forms Software. Forms are valid in all 50 states.The contract should have a minimum length to it, like 6 or 12 monthswith options to renew it at expiration. You need to plan on a certainamount of business and income and you can't do that without a minimum service contract length.7. Select a business name that is descriptive but not limiting. If you are not incorporating, you can use your name in the company title if it's simple and easily pronounce-able, such as"Marge Dean's Services" or, better yet, "Marge Dean's TelemarketingServices" which encompasses more tasks in a potential client's mind.Keep it simple and open.8. Select the type of business you want to be. Incorporation carries the most prestige but it isn't alwayspractical for a small business. You can always start as a sole proprietor. A partnership will be necessary if you have someoneelse sharing the profits and expenses of the business with you.Additionally you can form a International Business Company (IBC)and have your Trust own it. Everything becomes anonymous andprovides you and your beneficiaries benefits for life. In essenceyou own nothing (on paper). Yet I travel the world on my DebitMasterCard with no Social Security Number (as I do not have one,nor do I want to incorporate, due to religious reasons).9. Obtain enough supplies to launch your business. Be well-equipped with the basics: pencils, pens, note paper,paper clips, rubber bands, staplers and this type of office needs should be purchased in quantity. You achieve a savings by higher volume purchasing and also avoid possible work stoppage because you are out of supplies constantly. You do have bookkeeping softwareright? Does your Contact Mgr. software have a calendar? Order business stationary and envelopes along with business cards.Remember, you are trying to create a positive, professional image.If you wish, hire a graphic artist to design a logo for your business.This should appear everywhere - Website, bus. card, letterhead andenvelopes. Shop around for printers. There are often "specials" andprices have really come down. A color laser printer is now < $1000.10. If your business outgrows your house, shop around for a good location. Don't consider moving out of your "home" office unless you'veredone your expense calculation, divided it by 12 and seen that yournew monthly expenses can be eclipsed by your revenues. Consider out-sourcing some work to other sub-contractors working at their home. If you outgrow your home office and decide to find an outside office,consider sharing a space with other professionals in a building, where business needs like a photocopier, fax, receptionist, etc. can be shared among the occupants. You'd still have your own privateoffice, but it will save dollars to combine other resources. Shop for office furniture to get the best price possible. Check the newspaper for notices about bankruptcy auctions and Sheriff'ssales where you can often obtain nearly new, higher quality equipment for little money. After all, a penny saved is a penny earned.