The,Personal,Assistant,thrivin DIY The 4 Ps of a Personal Assistant
Normal 0 false false false MicrosoftInternetExplorer4 /* Style Definitions */ table.MsoNormalTable{mso-style-name:"Table Normal";mso-tstyle-rowband-size:0;mso-tstyle-colband-size:0;mso-style-noshow:yes;mso-style-parent:"";mso-padding-alt:0in When starting a new work at home business it is very easy to become consumed by it. We spend so much time trying to get the business up and running that we may end up becoming burned out and lose our motivation. There is so much to learn and
A thriving businessrelies on both people and systems. Youve recently acknowledged youradministrative professionals for the important role they play in your business. Now its time to assess the contribution that your systems have given and maybespend time giving your systems a minor makeover. If you are bychance a small-business owner, then it could be that systems are the onlyadministrative professionals you have. When your systems succeed,your business succeeds. When your systems fail, your business fails. Thebusinesss capacity for profit will be lessened to the degree that your systemsare clunky and slow. Systems of business to alarge extent depend on a system of organizing paperwork (Even if you aretotally paperless, your systems rely on organizing electronicpaperwork.) It may be unglamorous but because of this dependence,organizing paper work is one of the most important functions. Yourgoal is to set it and forget it configure your system correctly to serveyour needs. What you want is a quick, nimble, low-maintenance systemfor organizing paperwork. For small business owners it is even morecrucial that a system for organizing paperwork functions as a super-effectiveadministrative professional. Your system shouldperform a few functions regarding organizing paperwork that save you time &effort in order to act like an administrative professional:· Protect you from wasting time sorting throughjunk· Put paperwork where it belongs fast· Pull paperwork fast· Purge paperwork as it is no longer needed Protect Protect yourself from havingto sort through junk by stop junk from coming to you. Use CatalogChoice Mail Stopper! Catalog Choicecan reduce your junk mail by 90 percent, for free! Organizing paperwork will be quicker and simpler if you arehave less paper to organize. Fast Filing: pulling andputting away paperworkTwo things are importantto saving yourself time according to research. 1) You need to be able tofind any paper in 30 seconds or less and 2) be able to file incoming paperseasily time after time. How is this achieved? Set up a system for organizingpaperwork that is both easy to use and just as importantly also easy tomaintain. Your filing system should be suited to you. Organizepaperwork with a simple category based system that can changeand grow with your needs. Avoid having to re-do your office or homefiling system again, do it right the first time. You could try the Fast-Filing Method, a popularcategory-based filing system. Or, choose a different system of organizing paperwork. Just make sure it is straight forward and easy! Purge:Shred, Recycle, or ConvertOrganizing paperwork is only made more difficult by extra unneededpaperwork! Purge what you dont need by shredding, recycling, orconverting paperwork to electronic format. Trying to decide whetherpaperwork is unnecessary, think about this information: According to theNational Association of Professional Organizers, the average person has 3000+documents filed, and 83% of it is never referenced again! When you get ready tostart purging, sort your paperwork into 3 categories: shred, recycle, and keep. Finda bag for recycling and a papershredder. Then START,sort and purge. Dont get to this point again keep a paper shredder andrecycling bin near your desk for unnecessary paper, and sort the paper rightaway. (This will be easy, youve eliminated 90% of all incoming junkmail.) Decide which paperworkyou want to store in paper format, and which you will keep in electronicformat. If possible do not keep a copy in both formats. If you dontneed the paper format, shred or recycle the paper, after you scan a documentinto your computer. Continue to use the ideas of protect, put it away fast,pull it fast, and purge in your system for organizinghome paperwork and you will continue to find success!
The,Personal,Assistant,thrivin