The,Seven,Golden,Rules,Data,Ba business, insurance The Seven Golden Rules Of Data Backups
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This article may be freely published in any mediaprovided that it is published in its entirety,including the contact details at the end of thearticle. Please send an email if you select thisarticle for publication.Title: The Seven Golden Rules Of Data BackupsAuthor: Keith EdmundsEmail: [email protected] count: 608Word wrap: 55 charactersCopyright: Keith Edmunds. All rights reserved.--------------------article begins--------------------The Seven Golden Rules Of Data BackupsBackups of company data are carried out for two mainreasons. The first is to cater for those times when adocument is inadvertently deleted or damaged and youwish to recover the original document; the second isas part of a disaster recovery plan in case somethingcatastrophic happens to your computers (e.g., victimsof a fire or theft).Backups cost time, money and effort to implement, andthey are of no value right up until the time you needthem. This means they tend to be given a low priority,but ultimately they may easily represent thedifference between your business surviving andfailing. In this TipSheet, we look at the most commonmistakes businesses make with backups.1. Backup oftenRe-entering data is tedious and frustrating. Backingup your company data once a week means that the mostyou should ever have to re-input is one week's worthBacking up your company data once a day means the mostyou should ever have to re-input is one day's worth.Frequent backups lessen the impact of data loss.2. Don't keep any volatile data on desktop PCsIn many organisations, documents are kept on the harddrive of desktop PCs. It is unlikely that this isbacked up regularly, if at all. A PC can easily bereplaced: last week's quotations may not be so easy toreplace. In particular, check that email is not storedon the local hard drive (this is very common in smallto medium size businesses). All documents,spreadsheets, email, etc should be kept on a centralserver, which is in turn backed up regularly.3. Automate the backup processBackups are tedious to do. At 6:30pm, most peoplewould prefer to set off home or join colleagues in thebar rather than stay in the office to find the correcttape and start a backup. Automating tedious tasksmeans they get done.4. Monitor the backup processWhile automating backups is a good idea, do check thatthey are running correctly. Make sure new files arebeing backed up; make sure the files of new users arebeing backed up. A quick check once a week could averta much more serious problem later.5. Keep backups offsiteIf your business premises suffer a fire or flood, itis likely that backup media will be lost as well.Fireproof safes only protect media for a given time,typically one hour - if you use one, check themanufacturer's specification. If you always keep yourbackup tape in the server then when it is stolen thethief will probably throw the tape away. It's worthnothing to him, but it could represent bankruptcy toyou.6. Produce a "backup recovery" manualA major disaster is not the time to try to rememberhow to recover data from your backup media. Have anidiot-proof, step-by-step procedure written - with acopy stored off-site - detailing how to reinstate yourcompany data.7. Test the recovery procedure periodicallyWithout warning, give the backup recovery manual to amember of staff and see how long it takes them torecover data. Many organisations never do this! No oneinvolved with creating the manual or the backupsthemselves should be involved in the test. The resultsof the test should be analysed and the manual updatedaccordingly. A recovery test should be carried out atleast twice a year. This proves both that the backupsthemselves are usable, and that your organisationunderstands how to use them if necessary.----------------For more information visithttp://www.tiger-computing.co.uk or [email protected] ends--------------------- Article Tags: Seven Golden Rules, Seven Golden, Golden Rules, Company Data
The,Seven,Golden,Rules,Data,Ba