Justifying,Outside,Help,What,K business, insurance Justifying Outside Help Whats Killing Your Time
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As an independent strategic marketing, business development and PR consultant, clients are puzzled by my productiveness. How do I get a project done so efficiently? The secret is, I only do work I am not a part of your corporate world and thus I automatically eliminate anything that is not directly related to getting the job done. (It pleases the client, and frees me to take on another project.)What on earth is killing your time and that of your employees and why isnt 40 hours a week or even 75 enough? A quick analysis of a workers weekday-into-week will reveal the answer.Here is a list of only 54 of the things that as an in-house employee, I was routinely required to do and if you are honest, youll recognize all of them on your to-do list too.Preparing for staff meetings Attending staff meetingsFollowing up on meeting items assigned to me or others in my supervisionPresenting to others at meetingsAttending corporate eventsAttending industry eventsPreparing for industry events shows, displaysPrepping others for meetingsPreparing materials for the pressReviewing e-mails, messages and phone callsAnswering e-mails, messages and phone callsLocating materials and sending responses - requests for informationReviewing requests for meetings Preparing for weekly/monthly/reviews (yours and your staff)Preparing annual and other reports by week, month, by quarter, by yearPreparing time cardsReviewing time cards of othersReviewing the Work of othersSick daysSick time (less than full day)Vacation daysHolidaysPersonal time/personal leaveSocializing Answering questionsScouting for new hiresReviewing new hiresSupervising othersMentoring junior staff or internsReporting to top management on the actions/work of othersTeam building team interactionPreparing BudgetsReviewing BudgetsPreparing Estimates for the projects of othersPreparing Estimates and budgets for own projectsReviewing bidsPreparing bidsClient interactionEvaluating vendorsMeeting with vendorsOrdering supplies and equipmentApproving supplies and equipmentSelecting gifts for corporate, staff and clientsPreparing seasonal eventsPreparing and/or reviewing guest lists Preparing or approving events non seasonal (openings, gatherings, meetings)Attending staff lunches (run over time)Scheduling your work, your team and that of others preparing reportsAnticipating/estimating sales revenue/profitability analysisCommuting to and from work late time/non productive timeContributing to content web or printReviewing content web or printPreparing, reviewing marketing materialsConducting marketing and PR for your own firmNow, some of these are still on my to do list, but they are not on your time, they are done on mine. And, I realize that the things on this list are an important part of corporate life even essential interactions. But, if you have actual work to do in addition to the items on this list, youll understand the problem. If you spent even an hour per item (and you know it is more) youll have 54 hours per week of documented responsibilities in addition to your actual job. When will you do that work? (You know, the work you were hired to do, and that you are held accountable for.) When will you design that building, prepare that client specification package, prepare that legal brief, supervise the installation of that new manufacturing plant, consult on that corporate tax situation?Brought in at the right time, consultants can be a lifesaver. You can justify bringing in a consultant by getting that project completed or extending your staff without making a long term commitment and without spending the additional 33 1/3 % that a full time employee costs (over and above their salary). You are not alone in considering outside talent; 60% of all businesses use independent contractors, and according to the Bureau of Labor Statistics, over 8 million such people are in the workforce. Use that statistic the next time you need to justify hiring an outside consultant, and the next time you are caught wondering what is killing your time, and why a 40 or even a 75 hour work week isnt enough, youll know what to do.
Justifying,Outside,Help,What,K