Trade,Show,Exhibit,Shipping,Pr business, insurance Trade Show Exhibit Shipping: Problems And Solutions


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If you've shipped even one trade show exhibit over any significant distance, you know how tough it can be to ensure that it arrives safely, arrives on time, has a storage location, and has a method of shipment to the convention center. Successful shipping requires that each of these aspects go smoothly; like links in a chain, if even one part is delayed or compromised, trade show displays may not arrive as planned. You have very little control over unexpected delays in the transportation process, but you can take steps to keep the other links in the chain as strong as possible. Whether you are shipping portable displays across the state or across the country, you need to know how to deal with some of the most common problems ahead of time so that they don't become catastrophes later on. Problem #1: Bad PackagingThe solution to this common problem is wonderfully simple: order a shipping container that's designed for your unique trade show exhibit. Don't try to ship your unit in anything less customized. While it may be possible to use packing peanuts and bubble wrap to absorb impacts and keep your stand safe, it's far better to use a custom made hard-shell case. These cases are typically made with customized inserts to hold your unit securely during even the rockiest of trips. Some cases may be better for air transport, while some are designed for ground, but both will hold portable exhibits securely and keep them from being damaged.Problem #2: No StorageYou should not schedule your trade show displays to arrive on the morning of the convention. They should arrive at least one day in advance to allow for any unforeseen problems. There are many things that can stop your stand from arriving properly, but most companies can sort these out within 24 hours. Give yourself some extra leeway for your portable exhibits to arrive, and you're likely to have success in most situations.Although having extra time is an advantage, it raises another problem: storage. When your trade show exhibit arrives a full 24 hours before most of your staff, securing a safe place to keep it until set-up time is crucial. Most well-run conventions offer a solution to this problem by either partnering with a nearby storage location or even providing storage themselves. Be sure to ask the organizers about the availability of such a space. If they don't offer or recommend one, talk with peers who have attended the convention before. See what they've done to store their trade show displays, and how they've liked the results.Problem #3: No TransportTransport can be easy if your trade show exhibit is small. Simply pick it up from storage, put it in your rental car, and you're all set. Larger units are what make things more complicated because they are not so easy to carry. You may need to rent a larger truck in order to carry it, and you may even want to rent a shipping team for larger stands. Know the dimensions of your trade show displays, their weight, and how many people and how much trunk space is required for successful transport. Figuring out all these things in advance simply requires one test run. If you've got everything worked out, you'll know ahead of time and be able to adjust accordingly. Implementing these solutions does not guarantee smooth travel. There are many factors beyond your control, and those can't be influenced no matter how carefully you plan. However, following these suggestions will minimize the chances that your portable exhibits encounter any problems during transport, keeping your convention experience as stress-free as possible.

Trade,Show,Exhibit,Shipping,Pr

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