How,Organized,Work,With,Better business, insurance How to Be Organized at Work With Better Filing Habits
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It is not uncommon to struggle with how to beorganized at work. Bad filing habits arethe source of a good deal of the frustration, stress, and wasted time. Or in reality having no filing habits at all! A lot of people find filing to be a lowpriority on their to-do list. Paperspiling up around you just dont have an assigned home. At the end of the year when it comes time tocondense and archive your work files or complete your shredding for the past yearyou are in for big trouble. There aretwo main aspects to the common filing problem. Number one is that people dont know how to set up asystem. It is crucial to know you NEED afiling system when learning how to be organized at work. But where do you even begin? You dont understand how to put together asystem that will be successful and work for you. So you simply do nothing. Those papers stacked everywhere are not intheir homes because you havent assigned them homes! You are not alone. Contemplate how you would like to file AND retrieveyour information. Do you havepreferences? People remain frozenbecause they are worried if they file away their paperwork they wont remember whereit is. Or worse forget it ever existed at all. Out of sight, out of mind is the fear and it stops people from filingpaperwork at all! The use of color canmake your filing system straightforward and fun. We tend to be very visual beings that is whyI use orange or yellow hanging files for bill pay files. You wont have to search when you open yourdrawer these files will jump out at you. Dont be afraid of losing bill pay files use color! Solving your first filing problem on your path tolearn how to be organized at work means using color, keeping it simple, spendingtime thinking about and deciding on your preferences about filing and retrievinginformation, and finally customizing a system just for you. The second widespread filing issue is a good number ofpeople keep their bills in individual file folders. A file folder is created for each paid billby supplier. This is incredibly timeconsuming! Every year you need to gothrough the process of setting up the files and then having to file one paidbill into its folder. If you are anythinglike most everyone else you hate to file. So you will put off the task of filing and start collecting these singlesheets of paper. The big problem is manyof us dont ever actually get around to filing them. You blink a handful of times and twelvemonths have passed. Your file cabinet isempty and organized! Your office,however, has stacks and stacks of paper everywhere! Your desk, the top of your file cabinet,every surface in your office have heaps of papers across it. Receipts, statements, and paid billsscattered from one end of the room to the other. What is the solution? Simplify. An expanding plastic hanging file labeled for each month from January toDecember is what I suggest using. Payyour bill and then you can file all your paid bills for the whole month behindthat months tab. At the end of the yearit is an easy one step process. Removeyour plastic hanging file and put it into an archive box. Then start again for the new year by labelinga new plastic hanging file. This systemis easy to understand and maintain for twelve months. Get rid of the out of control stacks ofpaper. Many people fight with how to beorganized at work. Creating a simple functional filing system will help you immeasurably. Remember you are not the only one with thisstruggle. Take the first steps inwinning the battle with paper today!
How,Organized,Work,With,Better