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Many businesses prefer a copier lease to purchasing a copy machine outright. Unless a company is huge and has tons of money, it may be wiser to simply lease a machine. The smaller ones that are available for purchase at places like Office Max, Staples and Costco are fine for tiny companies or one's home office, but they won't be sufficient for a larger operation. The small versions are typical slow and have minimal features so are minus amenities such as collating, stapling and high output. Some of the high-tech machines available for leasing are amazing and even have options such as color capability, reduction, enlargement, and binding. You'll have to survey the options out there as well as take a look at your own company's specific needs and requirements. Here are some things to consider:- Servicing agreements: One of the positive things about leasing copiers is that the arrangement will come with a service agreement. This means that the copy machinery company that you rent your device from will have technicians on staff to maintain and repair the leased product. They usually guarantee response time and have well trained techs on staff. After all, it's in their best interest to keep their machinery in tiptop shape. Having a quick response time guarantee in the agreement is beneficial for the lease holder because they won't be stuck without a functional copying device for long periods of time.- Number of copies per year: The agreement will have a number of copies that can be made each year without further charge. Each device has a numerical calculator that adds up the number of papers that are spit out during the duplication process.- Leases length in years/months: These types of leases are offered in varying lengths of time. Typical timeframes are between three years or thirty-six months to five years or sixty months. The monthly prices will typically be less for longer leases but managers who are signing the agreement should realize that older machines will be fraught with repair needs. If a biz needs their copiers to be functional daily, it might not be wise to become saddled with an old copying dog.- Equipment and service: Rental agreements are usually divided into two portions, equipment and service. Prices will vary widely for each from place to place so it's smart to look closely at the fine print about these two components.- Reputation of machinery and company: It's wise to do one's homework before signing rental documents. Check into the biz's background and whether their customers are satisfied with products and services. Also research the type of machinery you're renting. Is it a Canon, Hewlett Packard, Xerox or what have you? Read some consumers reports before signing on the dotted line.Once you've taken a look at all the options and amenities, checked prices, investigated the reputation of several leasing companies and the machines they offer, you'll be ready to make a decision. After you've signed the copier lease paperwork and arranged for a delivery and setup date, get ready for a long term relationship with technicians and the copying device. Article Tags: Copier Lease
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