Time,Boxing,Why,Essential,Proj computer Time Boxing: Why Its Essential in Project Management
----------------------------------------------------------Permission is granted for the below article to forward,reprint, distribute, use for ezine, newsletter, website,offer as free bonus or part of a product for sale as longas no changes a Gone are those times when the companies and the organisations didn't need a hi-tech system to handle them. Owing to the considerable increase in the business sector and thus, an enormous increase in the complexity of the organisational struc
One of the most popular techniquestoday in organizing and managing work is time boxing. This has become verypopular that it is now being widely used in almost all types of workenvironment, even for students and professionals. This is especially useful forproject management because it allows you to set both short-term and long-termgoals, as well as make big projects less intimidating by breaking it down tosmaller tasks. With time boxing, you can allocate fixed deadlines for you tasks.This technique is time-bound, so you can designate a specific amount of time tobe spent on each task depending on your predicted deadline. For example, ifyour project for the day is to come up with research proposal for yourpre-finals in school, you can divide the task into smaller ones and set timeboxes for each. You can allocate an hour for research and resource seeking, afull two and a half hours for writing the proposal itself, another hour forediting and revising, and then maybe take a 15-minute break, and then reviewthe proposal for an hour. You can then allocate an extra 30 minutes for furtherrevisions. You will find that the time you spent on the project is only fourhours, giving you enough time to do other tasks for the rest of the day.Another great thing for using this technique when doing any typeof project is it allows for immediate feedback. When youve set up anddelegated your initial time for each task in your project, you will find thatyou are able to adjust it as you go along and get an instantaneous picture ofthe task on hand, whether or not the amount of time currently allocated for itis enough or more time is needed for the task, and you can easily adjust itaccordingly. Notice how we tend to prefer smaller tasks than bigger ones? Samegoes for projects, the huge ones always seem to overwhelm us while smaller onesare much more bearable. Time boxingsolves this problem. This technique will help you break down the project intosmaller tasks, giving you a visual of the small tasks instead of one big task.You will find that you can have more progress slowly working on the smallertasks than when you see the big project as a whole. A huge house cleaningproject, for example, can get you overwhelmed when you think about all therooms and areas you will need to clean. So when you apply the technique, youcan divide the project into rooms, set aside certain amounts of time for eachroom instead, and work on that. As you slowly work your way to the other roomsin your task list, you will find that youve achieved more this way.
Time,Boxing,Why,Essential,Proj