How,Monitor,Windows,Share,Acce computer How to Monitor Windows Share Access
----------------------------------------------------------Permission is granted for the below article to forward,reprint, distribute, use for ezine, newsletter, website,offer as free bonus or part of a product for sale as longas no changes a Gone are those times when the companies and the organisations didn't need a hi-tech system to handle them. Owing to the considerable increase in the business sector and thus, an enormous increase in the complexity of the organisational struc
Any tiny detail or process on the network are veryimportant and need to be monitored on a regular basis. For instance, the networkdevices' and services' operation has to be audited; hardware and software mustbe inventoried. Even shared files andfolders have to be under the system administrator's control. Why is it soimportant to audit access to shares?Sooner or later, any company meets the followingproblems: files disappear, important documents are modified or replaced byusers without notifying anyone. Especially, it often happens in big organizations with a lot ofemployees. Managers and heads of departments know perfectly that such accidentscan sometimes stop the whole department's operation. That obviously has a negative impact on the company'sreputation. Determination of guilty employee in this case can help to findcareless or irresponsible users, and prevent such unpleasant situations infuture. It is very difficult and, we would say, even impossible to determinethe guilty employee without the shared folder access audit. There are not so manypeople who can admit mistakes they have done. That is why the systemadministrator has to solve one more problem on the network - he has to performthe constant share audit. How this process can be performed?For this purpose, special software for the share auditcan be used. It is to be installed on the file server and works as service, soit is totally invisible for users. The program maintains the log file andanswers three main questions that the system administrator has to know: who,what, and when?1. Who uses shared resources: from what PC and underwhat user account.2. What users do with the shared files: whether theyjust view or modify them, or perhaps they delete files or copy them on theirPCs. 3. When do employees access to shared folders. Above all, the system administrator can always disableaccess to particular shares when necessary in couple of mouse clicks. An advanced network share access audit tool might have another advantage: thesystem administrator has an opportunity to configure the program'snotifications or alerts on connections to shared resources. He can receive ane-mail, screen or sound notifications when users connect to certain sharedfolders or files. Thus, the system administrator can be always aware when:- Files, that contain important information, have beenedited.- Critical documents have disappeared.- Information, that has to be kept in particularfolder, has been moved to another one.- Company's documents, that contain privateinformation, have been copied on users' computers. All these aspects auditing allows the systemadministrator to take instant actions on the information protection and preventingthe data leak. In addition, he has an opportunity to start recovering thedeleted data immediately from a backup copy. All that he needs is to manage thecorrect shared resources audit. Thus, to prevent the unpleasant situations that areconnected with using shared resources the system administrator does not need todo too much, as it seems. He just has to organize the correct monitoring of shared folders and documents.
How,Monitor,Windows,Share,Acce