Tips,Empty,Inbox,MicrosoftOutl business, insurance Tips to an Empty Inbox
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MicrosoftOutlook has many functions that are a great benefit when organizing your emailand the time you spend on them. Beginorganizing your Microsoft Outlook with this and the rest of the articles inthis series.Maybeyouve been using Outlook for awhile now but you havent been taking advantagesof any of the helpful functions. Haveyou realized it is time to start organizing your Microsoft Outlook? Is your inbox overflowing? Then its time to get started. And the best place to start is an emptyinbox.Startby doing a quick clean up of your inbox, here is how. First create a folder for old emails. Right click on the inbox, and select newfolder. Type Old Emails in the namefield and click ok. Now move any emailin your inbox that is two weeks old or more. This isnt the end of the road for this email, you still have to sortit. Schedule a small chunk of timeeveryday to sort through your folder of old emails until youve emptiedit. This means youve acted on, filed,or deleted all of your old emails. Shift+delete will permanently delete any emails youve selected. You can keep emails you have deleted for aweek to two weeks before you permanently remove them. Youremail is not a system designed for filing. You may have left an email in your inbox because you needed theattachment connected to it. When youreceive an email with an attachment you should save it outside of your emailright away. You can save this emailattachment using one of two methods. Youcould either open the email, click on save attachment in the file menu, oryou could right click on the attachment and then select save as. When you save your attachment give it a namethat will remind you what the content of it is. It is a waste of your time to have to open up multiple attachmentssearching for what you need because of unclear file names. When you are organizing Microsoft Outlook itis important to save the files you need outside of your email service so thatyou can effectively empty your inbox. Ifit feels like an entire email should be saved and filed you can do that in acouple ways. The first is you can saveit as a word document. In order to dothis you are literally going to copy and paste from an email into adocument. Or if you prefer you can gothrough a different process to save the email in my documents. First select the email you want. Then select file, followed by save as. Search for my documents, or a differentlocation in your computer if you want. Enter in the file name you have chosen that will clearly identify youremail message. In the save as typefield click on the down arrow and choose Outlook Message Format (*.msg), andthen save. Youll notice the icon nextto your file in my documents will show you have saved an email.When organizingMicrosoft Outlook you need a clear inbox to start with. Change your behaviors today your inbox is nota filing system keep it empty in the future. You can use other Outlook tools to do this, such as the RulesWizard. Make a plan and decide how toorganize your incoming mail today so you never have to sort through weeks ofold email again!
Tips,Empty,Inbox,MicrosoftOutl